Productivity
Microsoft Forms: One of the Handiest Freebies in Microsoft 365
Microsoft 365 is one of the most popular cloud platforms in the world, with about 345 million paid seats. Microsoft cloud tools usage was up 32% in Q3 2022 compared to the previous year.
Microsoft 365 is one of the most popular cloud platforms in the world, with about 345 million paid seats. Microsoft cloud tools usage was up 32% in Q3 2022 compared to the previous year. One of the reasons for its continued growth is the suite of cloud tools included in the service. Users get access to over 20 different apps, including the core Microsoft Office suite.
With so many different apps, it is not uncommon for some to go unused. Companies may not even be aware they have access to these helpful tools. One of the most useful apps included with a Microsoft 365 subscription is Microsoft Forms, a free online survey and form-building tool.
What Is Microsoft Forms?
Microsoft Forms is a drag-and-drop form, quiz, and survey creator. It is simple to use and allows you to send out surveys via a link. Recipients can fill out your form online from any device. Once responses come in, the results appear in the software instantly and are automatically collated into charts. You can also export the results to Excel.
How to Get Started in Forms.
Visit Forms.office.com and log into your Microsoft account. Choose New Form or New Quiz from the top menu, or explore the built-in templates. Click Add New to add a form field and choose from field types including Choice for multiple-choice questions, Text, Rating, Date, Ranking, Likert for recording attitudes or opinions on a scale, Net Promoter Score for a scale from not likely to extremely likely, and Section separators that can include a title and image. Enter your questions and when finished, click Send at the top. You can distribute the survey via link, email, QR code, embedded in a web page, or through social media. View responses on the Responses tab.
Advantages of Using Microsoft Forms.
It Is Included in Microsoft 365 Subscriptions. If you already subscribe to Microsoft 365, using Forms makes sense. It can save you money if you are currently using a separate survey tool, and it is easily accessible by signing in with your Microsoft account.
It Saves Time. Sending a survey by email is time-consuming, with concerns about attachments bouncing and the manual work of collating results. With Microsoft Forms, recipients simply follow a link and fill out the form online with no download required. Results appear immediately and are automatically collated for you.
Get Charted Results Automatically. You can quickly see survey results in meaningful graphs and easily export to Excel if you need to upload the results into another platform.
It Is Easy to Use. There is a very low learning curve with Microsoft Forms. The interface is intuitive and simple, so just about anyone can jump in and start using it right away.
Ways You Can Leverage Microsoft Forms.
Annual Customer Satisfaction Survey. A web-based survey can increase your response rate from customers. They can fill out your satisfaction survey from any device, making it quick and easy. You can see results instantly and chart them to gain insights into what your business is doing right and what you can improve.
Employee Security Awareness Quiz. Send a security awareness quiz to your employees using Forms, integrating it easily into your cybersecurity awareness training. The platform also shows you the average response time per person.
Change Readiness Survey. Change management is a growing focus of many organizations due to the speed of technology-driven transitions. You can use Forms to improve user readiness for change adoption by creating and sending out a change readiness survey to affected groups.
Event Registrations. Are you hosting an event? You can easily gather registration details by sending out a Forms link via QR code, social media, text, or email.
Volunteer Registration Form. Embed a Forms registration form on your web page to sign up volunteers. The platform will automatically collate volunteer information, helping you better match people's talents to your needs.
You will find even more ideas from the Forms templates, including competitive analysis studies, post-event feedback surveys, office facility request forms, employee satisfaction surveys, product pricing surveys, and course enrollment forms.
Would You Like to Get More Out of Microsoft 365?
There is a good chance your company may be leaving value on the table with Microsoft 365. The team at Cyber One Solutions can help you make the most of your subscription. Contact us today to learn more about our Microsoft 365 support services.